AI notetaker glossary

The notetaker has a native or MCP-based connection to ChatGPT, allowing ChatGPT to directly access your meeting transcripts.

You use ChatGPT heavily for post-meeting work.

The notetaker has a native or MCP-based connection to Claude, allowing Claude to directly access your meeting transcripts.

You use Claude heavily for post-meeting work—debriefing, drafting follow-ups, finding past context.

The notetaker has built-in automation features (like automated workflows or tag-based triggers) that don't require external tools.

You want simple automations to happen directly in the notetaker without setting up external automation platforms.

The notetaker has a fully functional mobile app that lets you capture recordings and access features from your phone.

You're on the go often and need to capture meetings or dictation from your mobile device.

The notetaker provides an MCP server or general API that works with any MCP-compatible LLM, not just Claude or ChatGPT.

You work with multiple LLMs or want flexibility to switch tools in the future.

The notetaker lets you access the actual media files (audio/video) so you can use them for content creation, not just transcription.

You repurpose meeting recordings for content—podcasts, YouTube videos, social media clips. You need to download the media files.

The notetaker provides APIs or webhooks that let you build your own integrations with external systems.

You're building custom workflows, using automation platforms like Zapier, n8n or Make, or need to send meeting data to your own tools and databases. Essential if you're building your own meeting assistant.

The notetaker lets you speak into your mobile device and get transcriptions—useful for voice memos, brainstorms, and solo thinking sessions.

You do a lot of thinking out loud. You use voice memos to capture ideas. You want to transcribe solo monologues.

The notetaker can join meetings on Zoom, Google Meet, Microsoft Teams, and other platforms—not locked to one ecosystem.

You take calls with clients and partners who use different meeting platforms. You need one notetaker that works everywhere.

You can upload pre-recorded audio or video files and get them transcribed—doesn't require live capture.

You have existing recordings you need transcribed. You record on other devices (like a dedicated voice recorder). You received audio/video content from someone else and need it transcribed.

The platforms or interfaces where you can access the notetaker.

Most notetakers have web apps that act as dashboards for reviewing past meetings. Mobile and desktop apps matter when you're actively capturing content. If you're mobile often, you need a mobile app. If you record desktop screens, you need a desktop app.

The devices or platforms from which you can initiate recordings and capture audio/video.

This is different from just having an app. A "Desktop Recorder" means you can capture your screen or audio directly from your computer—useful for recording meetings where your notetaker can't officially join.

The different methods you can use to capture a meeting or recording.

Different workflows need different capture methods. Solo brainstorming needs dictation or upload capabilities. Joining calls on multiple platforms needs "On Demand via Join URL." Set-it-and-forget-it automation needs "Calendar Event."

Decision guide

* Only take scheduled meetings → Calendar Event

* Join calls on multiple platforms → On Demand via Join URL

* Do voice brainstorms or monologues → Dictation on Mobile

* Record desktop tutorials or screen shares → Record Screen from Desktop

* Have pre-recorded content to transcribe → Upload Audio/Video

Advanced features that enhance the notetaker's functionality.

These features determine how much you can customize the notetaker to fit your workflow. Custom Vocabulary matters if you work in tech, healthcare, or any field with specific terminology. Automated Workflows matter if you want the notetaker to do things automatically after meetings without external automation tools.

For people building their own meeting assistant

Custom Notes and Custom Vocabulary are nice-to-haves, not requirements. Focus on: Can I get clean transcripts out? Can I integrate this with my own workflows?

The ways you can programmatically access your data and build custom integrations.

Critical if you're building custom workflows or your own meeting assistant. APIs let you pull data when you want it. Webhooks let the notetaker push data to you automatically.

The difference between APIs and Webhooks

* APIs (Get methods): You ask the system for data whenever you want. "Go get me all meetings from last week."

* Webhooks: The system tells you when something happens. "Meeting just finished, here's the data."

Decision guide

* Building custom workflows → Webhooks or API support required

* Want data sent automatically → Webhooks

* Want to query historical meetings → Get meetings and Get transcripts

* Want to download media files for content creation → Get recordings and media

The notetaker's ability to connect with Large Language Models (LLMs) so they can directly access your meeting data.

If you do a lot of work inside Claude or ChatGPT—debriefing after meetings, drafting follow-ups, pulling context from past conversations—MCP connections let your LLM directly access your meeting data.

Instead of: Copy transcript → Paste into Claude → Ask question

You get: "Claude, go find the meeting where we discussed X and summarize it."

Decision guide

* Use Claude or ChatGPT heavily for post-meeting work → MCP connections save time

* Want your LLM to have access to all meeting context → Look for MCP Server or native connectors

* Comfortable with manual setup → Custom connectors work but require more technical effort

Send meeting information to other apps and start follow-up tasks automatically.

Zapier, n8n and Make connect apps together. A ready-made connector gives you prebuilt steps. A webhook sends information when something happens, such as a meeting ending. API setup means building a custom connection and usually needs more technical help. Check each provider’s connection details for the setup method and any limits.

Browser-based access to dashboard and recordings

Smartphone or tablet application

Installed application on your computer

Start recording directly from web browser

Start recording directly from mobile device

Start recording directly from desktop application

Paste a meeting link and send your AI notetaker to join on your behalf. Works across multiple platforms (Zoom, Meet, Teams, etc.).

The notetaker watches your calendar and automatically joins scheduled meetings.

Upload pre-recorded audio files (voice memos, recorded calls) for transcription.

Upload pre-recorded video files for transcription.

Desktop app captures your screen and microphone—useful for recording meetings where your notetaker can't join, or for tutorials and walkthroughs.

Initiate a recording session directly from the desktop app without a scheduled meeting or join URL.

Speak into your phone for transcription—voice memos, brainstorms, quick notes.

Chrome or browser extension lets you add your notetaker to meetings directly from your browser.

Teach the notetaker how to spell industry-specific terms, names, and jargon so they transcribe correctly.

Built-in automation that triggers actions after meetings—sending notes to your CRM, creating tasks, or notifying your team.

Provide custom prompts to change how the AI summarizes and formats meeting notes.

Create tags for different meeting types and trigger specific workflows based on those tags.

The notetaker can join meetings across different platforms (Zoom, Meet, Teams, etc.), not just one closed ecosystem.

Retrieve a list of recorded meetings via API.

Retrieve full transcripts of meetings via API.

Retrieve AI-generated summaries and notes via API.

Automatically send information to a web address when something happens, such as a meeting ending. Setup may require technical help. Check provider details for available events and whether notes or recordings are included.

Retrieve AI-identified action items via API.

Download the actual audio/video files via API.

The notetaker provides a Model Context Protocol server that any MCP-compatible application can connect to.

Native integration with Claude that lets Claude directly search and retrieve your meeting transcripts.

Native integration with ChatGPT that lets ChatGPT directly search and retrieve your meeting transcripts.

Manually configure a custom ChatGPT integration (requires dev mode and manual setup).

Connect meeting information to other apps through Zapier. The provider details explain whether a ready-made connector or webhook setup is available.

Build a workflow in n8n to send meeting information between apps. Some providers need a webhook or custom API step instead of a ready-made node.

Use Make to send meeting information to other apps and automate follow-up tasks. The connection may use ready-made modules or a webhook.